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Blog January 30, 2018

Planning for the Office Relocation

By moderator

Relocating your office is a time-consuming process. But it will not be that difficult if you do it with proper preparation and planning. The key to a successful move outcome is planning. How many times have you heard those words of wisdom? It’s much easier said than done. How exactly do you go about planning a successful move? While relocating your office or company, you should consider the safety factors to make the process safe, so that you will not face any trouble during packing and moving. To help you to make your relocation safe and comfortable, here are some tips that you should consider while relocating your office.

Start with a good strategy

Whether the entire company is moving to a different building in a new city or an individual is moving across the hall, relocating an office can introduce health and safety concerns that are not a “normal” part of the business. So, for most companies, office relocation planning begins with the strategic plan for the whole year. That’s when you’ll decide if you are consolidating or adding new space. What leases are coming up for expiry? Where do you have significant vacancies and opportunities to move groups? With those identified issues, you’ll decide what you want to accomplish for the year and create a series of smaller move projects, each to be delivered over a period of about 6 to 12 weeks, depending on the size.

Gather your building data

Collect information such as who sits where, about any vacancy that exists today, including your current block and stack. This will help you to keep your office relocation planning in accordance with your goal.

Create relocation scenarios

There will be probably more than one way to reach your goal, and you’ll have to decide on the best scenario. At this stage, it’s critically important to take the requirements and needs of your lines of business into account, and figure out which course of action works best for you and your company.

Validate your data to drive your delivery plan

Now is the time to confirm your baseline building data and gather any missing details. At this point, make sure you find out about any plans your business units may have for adding or reducing staff as well. This data will impact your relocation plan, so it’s essential to have accurate information now.

Communication is key to a successful move

Employees will be the end users of the new premises and, if they are kept informed about what is happening, it will help to make the transition easier for everyone. Larger organizations should consider appointing a ‘move champion’ from each area or department to meet with the project team regularly. This kind of communication will provide you with an excellent opportunity to address the concerns of your staff.

Have regular meetings

In your schedule, set regular meetings and make sure that all employees know how to pack up their office or workspace. It is essential to keep everyone informed to limit any worries or concerns; moving is stressful for everyone involved, especially if decisions are not being communicated.

Relocating your business is one of the most important decision you make for several years, and it can indeed be one of the most expensive ventures. But if managed correctly by the right team and carefully budgeted, it could propel your business to the next level while saving you a fortune in the long run. If you are interested in professional relocation services, check out our services at West Coast East Coast Movers.